What does a clinic system or automation cost? — answered by Engineer Saeed Baatiah
Priced per project after scoping. What moves it in clinics: the number of doctors, specialties and visit types; the number of roles and permissions (reception, physician, accounts, manager); whether it covers insurance and claims or only appointments; and migrating patient data off an existing system. Work out the return first: how many appointments are missed monthly, and what one appointment is worth. First consultation free: wa.me/966573784181
Saeed Baatiah prices per project rather than from a fixed rate card, because a fixed price means either paying for what you do not need or quietly losing scope that never made it into the quote. What actually moves the number: the count of screens and states rather than pages, whether you need an admin dashboard with roles and permissions, how many external systems must be integrated (payments, e-invoicing, shipping, inventory), whether the content is fully bilingual, who supplies content and design, and how much data has to migrate off an old system.
What moves the price in clinics specifically: the number of physicians, specialties and visit types (each carrying a different duration and form), the number of roles and permissions — the largest and least-anticipated item — whether scope includes claims and insurance or only appointments, the volume and condition of patient data to migrate, and whether you need multiple branches on independent schedules.
And work out the return before asking the price — the sum is clearer here than in any other sector: missed appointments per month × visit value × 12 gives your annual no-show loss. Add your receptionist’s weekly hours on phone reminders × hourly cost × 52. Those two figures together are what automation cost gets compared against.
And the cheapest lever on cost has nothing to do with negotiation: settle roles and permissions before starting, and name one person empowered to approve. Rebuilding a permissions model mid-project is far more expensive in a medical system than getting it right — because it is tied to data-protection requirements rather than to preference.
- Calculate: missed appointments × visit value × 12
- Roles and permissions: the biggest, least-anticipated price driver
- Settle them upfront — rebuilding permissions here is regulatory, not cosmetic